G E N E R A L I N F O R M A T I O N &
L I M I T A T I O N O F L I A B I L I T Y
Member & Guest Responsibility:
Members & Guest have the responsibility to select a trip appropriate for their abilities and interests. Trip members are held responsible for being in sufficient good health to undertake the trip. Sigma Omega Phi, Inc reserves the right to accept, refuse, or decline service to any member or guest before or during a trip.
Changes to the Itinerary: Sigma Omega Phi, Inc. reserve the right to alter the itinerary and make route, lodging and activity modifications before or during a trip. Itineraries are planned up to six months in advance and unforeseen conditions may necessitate changes.
IMPORTANT TRAVEL INFORMATION & LIMITATION OF LIABILITY:
These paragraphs (together with the Release of Liability below) define our responsibility with respect to all our trips. PLEASE READ THIS CAREFULLY.
Payment of your deposit represents your acceptance of the following terms and conditions:
SIGMA OMEGA PHI, INC. gives notice that services provided in connection with its itineraries, including transportation, hotel accommodations, restaurants, and other services are purchased from various independent suppliers who are not affiliated with SIGMA OMEGA PHI, INC. in any way. Although it endeavors to choose the best suppliers available, SIGMA OMEGA PHI, INC. has no right to control their operations and therefore makes these travel arrangements upon the express condition that SIGMA OMEGA PHI, INC and it own agents and officers, shall not be liable for any delay, mishap, inconvenience, expense, irregularity, bodily injury or death to person, or damage to property occasioned through the conduct or default of any company or individual engaged in providing these services. Each of these passengers’ conveyance companies, tour companies, hotels, restaurants, etc., is subject to the laws of the state or country where the service is provided.
SIGMA OMEGA PHI, INC. shall not be liable for: (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries which may be required either en route/prior to/or following a trip, when caused by individual clients' travel arrangements, by airline scheduling or airline schedule changes, canceled flights, missed flight connections, or by other factors not under SIGMA OMEGA PHI, INC. control. (b) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad and (c) bodily injury or property damage, for any reason including but not limited to acts of God, weather, quarantines, regulations, terrorism, war or failure of conveyance to arrive or depart as scheduled, etc. over which it has no control.
SIGMA OMEGA PHI, INC. reserves the right to take photographic or film records of any of our trips, and may use any such records for promotional and/or commercial purposes.
SIGMA OMEGA PHI, INC. reserves the right to decline to accept or to retain from further participation any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or any person who actions or deportment impede trip operation or the rights, welfare or enjoyment of other trip members. In the event that such a situation should arise no refunds will be issued.
Trip Members Responsibility: Trip members are held responsible for being in sufficient good health to undertake the trip. Trip members are responsible for preparing for the trip by studying the itinerary and pre-departure information sent by SIGMA OMEGA PHI, INC and for bringing the appropriate clothing and equipment as advised therein.
Limitation of Liability & Assumption of Risk
These Paragraphs (together with the release of liability section of the application form) define our responsibility with respect to all of our trips. PLEASE READ IT CAREFULLY. Payment of your deposit represents your acceptance of the following terms and conditions: By signing the Release of Liability Waver in you Registration Form I, acknowledge that I have voluntarily applied to participate on the SIGMA OMEGA PHI, INC Winter Event (or to a trip which I may subsequently transfer to). I am voluntarily participating in the events and activities planned with knowledge that travel to other states and/ or remote areas visited by this trip involves numerous risk and dangers including, but not limited to: (1) the forces of nature; (2) civil unrest; (3) terrorism; (4) high altitude; (5) accident or illness without access to means of rapid evacuation or availability of medical supplies; (6) the adequacy of medical attention once provided; (7) physical exertion for which I am not prepared; (8 ) consumption of alcoholic beverages; (9) negligence (but not the willful or fraudulent conduct) on the part of SIGMA OMEGA PHI, INC. or others; I acknowledge that the enjoyment and excitement of these trips is derived in part from the inherent risks incurred by travel and activity beyond the accepted safety of life at home or work and that these inherent risks contribute to such enjoyment and excitement, being a reason for my voluntary participation.
I HEREBY AGREE TO BE RESPONSIBLE FOR MY OWN WELFARE,
AND ACCEPT ANY AND ALL RISKS OF DELAY UNANTICIPATED
EVENTS, ILLNESS, INJURY, EMOTIONAL TRAUMA OR DEATH RELEASE:
I acknowledge that the cost of SIGMA OMEGA PHI, INC. trips have been based upon trip participants executing this Release of Liability and Assumption of All Risks. Therefore, as lawful consideration for being permitted to participate on such trip(s), I hereby RELEASE AND DISCHARGE SIGMA OMEGA PHI, INC./ AND ITS AGENTS AND OFFICERS FROM AND AGAINST ANY AND ALL LIABILITY ARISING FROM MY PARTICIPATION IN THIS EVENT.
I agree this release shall be legally binding upon myself, all minors under the age of 21 traveling with me, my heirs, successors, assigns, and legal representatives; it being my intention to fully assume all the risk of travel and to release SIGMA OMEGA PHI, INC. from any and all liabilities to the maximum extent permitted by law.
I understand that all applications are subject to acceptance by SIGMA OMEGA PHI, INC. and upon acceptance shall be deemed to have been entered into and to be performed at Petersburg, VA. In the unlikely event a legal dispute should arise involving any subject matter whatsoever, I agree that the following conditions will apply: (a) the dispute shall be settled by binding arbitration in the state of Virginia (b) the dispute will be governed by Virginia law; and (c) the maximum amount of recovery to which I will be entitled under any and all circumstances will be the land cost of my trip with SIGMA OMEGA PHI, INC.
KNOWING AND VOLUNTARY EXECUTION: I have carefully read and fully understand the contents and legal ramifications of this agreement as well as the conditions as stated under the heading "Terms and Conditions", especially noting those regarding cancellation and refund policies, limitation of liability and responsibility borne by trip participants. I understand this is a legally binding and enforceable contract and sign it of my own free will. I ALSO UNDERSTAND THAT ALL FEES FOR THIS EVENT IS NONREFUNDABLE ALONG WITH ANY GIFTS THAT ARE GIVEN DURING THE EVENT.